Freight Dispatch Carrier Contract Template

Our Freight Dispatch Carrier Contract Template is a comprehensive, customizable document designed to clearly define the terms and expectations between freight dispatchers and carriers. This contract ensures transparency on services, fees, responsibilities, and policies, providing a smooth and professional experience throughout the freight shipping process. Ideal for freight dispatchers, trucking companies, and independent contractors, this agreement establishes a clear understanding of the services provided. The key areas covered in the agreement include:

Scope of Services:

• Dispatch Services: Details the dispatcher's role in managing freight loads, securing loads, and coordinating transportation.
• Carrier Responsibilities: Outlines the duties of the carrier, including the transportation of goods, maintaining vehicles, and ensuring timely deliveries.
• Rate Negotiation: Covers the process for agreeing on rates, including per mile, per load, or percentage-based compensation for the carrier.
• Load Information: Specifies the type of loads being transported, including necessary details like pick-up and drop-off locations, delivery deadlines, and cargo specifics.
• Additional Services: Lists any extra services offered, such as route planning, load tracking, or administrative support, subject to additional charges.

Carrier Responsibilities:

• Provision of Information: The carrier is responsible for providing accurate, complete, and timely documentation, including insurance certificates, truck details, and licenses.
• Timely Deliveries: Ensures the carrier adheres to delivery schedules and ensures the safe transportation of goods.
• Compliance with Laws: The carrier agrees to comply with all federal, state, and local regulations related to transportation and trucking operations.

Fees and Payment Terms:

• Fee Structure: Specifies the dispatcher’s fees, which may include flat rates, per load, or percentage of the carrier's earnings.
• Payment Terms: Includes details about payment methods (bank transfer, credit card, or check), payment frequency (e.g., weekly, bi-weekly), and any deposits required.
• Late Fees: Outlines any late fees for delayed payments or failure to meet agreed-upon payment schedules.

Confidentiality:

Ensures both parties maintain confidentiality regarding all business, operational, and financial information, with exceptions only as required by law.

Accuracy and Responsibility

• Carrier's Accuracy: Emphasizes that the carrier is responsible for ensuring the accuracy of all delivery details, including the correct handling of loads and compliance with applicable laws.
• Dispatcher’s Accuracy: Ensures that the dispatcher provides correct load information and updates in a timely manner.

Refund Policy:

Includes a No Refund Policy, indicating that once services are rendered or loads are dispatched, fees are non-refundable.

Dispute Resolution:

States the process for resolving disputes, often through mediation or arbitration, before considering litigation.

Termination of Agreement:

Details how either party can terminate the agreement, with the client responsible for payment for services rendered up to the termination date.

Limitation of Liability:

Defines the dispatcher’s limited liability for delays, damages, or accidents that occur during transit, emphasizing that the carrier assumes primary responsibility for transportation-related risks.

Miscellaneous Provisions:

• Governing Law: Specifies the jurisdiction governing the agreement.
• Amendments: States that any amendments to the agreement must be made in writing and signed by both parties.
• Entire Agreement: Acknowledges that the agreement constitutes the entire understanding between the parties.

Signatures:

Both parties sign the agreement to confirm their understanding and acceptance of the terms.

Key Features:

• Easy to Edit: Customize the template with your business information, specific terms, and freight dispatch services to fit your unique freight dispatching needs.
• Print-Ready: Once edited, this template can be printed for physical use, making it perfect for in-person meetings or consultations.
• Fax-Friendly: The layout is suitable for faxing, allowing quick and efficient communication with carriers.
• Email-Friendly: The file is easy to attach and download via email, simplifying digital correspondence.

How It Works:

1. Purchase the Freight Dispatch Carrier Contract Template. 
2. Edit the contract in Microsoft Word by customizing it with your business name, contact details, and specific terms and conditions.

3. Save your updated contract and use it to formalize agreements with carriers.

PLEASE NOTE:

• Personal Use Only: This template is for personal use only. You may not resell, redistribute, forward, or share this file.
• Digital Product: No physical product will be shipped. This is a digital product available immediately after purchase.
• All Sales Are Final: Due to the nature of digital products, all sales are non-refundable.

Enhance your freight dispatching business with a clear, professional agreement that provides peace of mind for both dispatchers and carriers. Streamline your operations, clarify expectations, and ensure a smooth, efficient working relationship.