Personal Trainer Agreement Template

Our Personal Trainer Contract Template is a detailed, customizable document designed to clearly define the terms and expectations between personal trainers and clients. This contract provides transparency on services, fees, responsibilities, and policies, ensuring a smooth and professional experience throughout the training process. Ideal for fitness professionals and clients, this agreement establishes a clear understanding of the services provided. Key areas covered in the agreement include:

Scope of Services:

• Fitness Assessments: Details the process of conducting initial fitness assessments, including body measurements, fitness levels, and health history.
• Personal Training Sessions: Outlines the personal training services provided, including one-on-one sessions, group fitness classes, and virtual training options.
• Customized Workout Plans: Specifies the creation of personalized workout plans tailored to the client’s fitness goals, such as weight loss, strength training, or endurance building.
• Nutritional Guidance: Covers any dietary advice provided in conjunction with training, if applicable, or details how clients can access support for nutrition and wellness.
• Additional Services: Lists any other services available to the client, such as fitness coaching, recovery programs, or ongoing health consultations, subject to additional charges.

Client Responsibilities:

• Provision of Information: The client is responsible for providing accurate, complete, and timely documentation, including medical history, injury details, and fitness goals.
• Attendance and Punctuality: Ensures the client attends scheduled sessions and arrives on time, allowing the trainer to optimize training time.
• Compliance with Guidelines: The client must follow the fitness program as designed by the personal trainer and inform the trainer of any issues, discomfort, or injuries during training.

Fees and Payment Terms:

• Fee Structure: Specifies the trainer’s fees, which may include hourly rates, package pricing for multiple sessions, or fees for group classes or specialized programs.
• Payment Terms: Includes details about payment methods (credit card, bank transfer, or check) and due dates for sessions or packages, including any deposit requirements.
• Late Fees: Outlines any late fees or penalties for missed payments, cancellations, or late arrivals.

Confidentiality:

Ensures the personal trainer maintains confidentiality of all personal, medical, and fitness-related information provided by the client, with exceptions only as required by law.

Accuracy and Responsibility:
Client's Accuracy: Emphasizes that the client is responsible for ensuring the accuracy and completeness of the information provided, especially concerning medical conditions or injuries.

Refund Policy:
Includes a No Refund Policy indicating that once training services are rendered, fees for sessions or packages are non-refundable.

Dispute Resolution:
States the process for resolving disputes, often through mediation or informal discussions before considering litigation.

Termination of Agreement:
Details how either party can terminate the agreement, with the client responsible for payment for services rendered up to the termination date.

Limitation of Liability:
Defines the trainer's limited liability regarding any injuries, damages, or consequences arising from the client’s participation in physical activities.

Miscellaneous Provisions:

• Governing Law: Specifies the jurisdiction governing the agreement.
• Amendments: States that any amendments to the agreement must be made in writing and signed by both parties.
• Entire Agreement: Acknowledges that the agreement constitutes the entire understanding between the parties.

•Signatures: Both parties sign the agreement to confirm their understanding and acceptance of the terms.

Key Features:

• Easy to Edit: Customize the template with your business information, specific training services, and fitness goals to fit your unique practice.
• Print-Ready: Once edited, this template can be printed for physical use, making it perfect for in-person consultations or meetings.
• Fax-Friendly: The layout is suitable for faxing, allowing quick and efficient communication with clients.
• Email-Friendly: The file is easy to attach and download via email, simplifying digital correspondence.

How It Works:

1. Purchase the Personal Trainer Contract Template.
2. Edit the contract in Microsoft Word by customizing it with your business name, contact details, and specific terms and conditions.
3. Save your updated contract and use it to formalize agreements with clients.

PLEASE NOTE:

• Personal Use Only: This template is for personal use only. You may not resell, redistribute, forward, or share this file.
• Digital Product: No physical product will be shipped. This is a digital product available immediately after purchase.
• All Sales Are Final: Due to the nature of digital products, all sales are non-refundable.

Enhance your fitness training business with a clear, professional agreement that provides peace of mind for both trainers and clients. Streamline your operations, clarify expectations, and ensure a smooth, efficient working relationship.